HR Writer & Editor
1
10 Best Task Management Software to Increase Productivity in 2024
4 min read
Published: Dec 1, 2022
Revised on: Mar 1, 2024
Here’s our curated shortlist and our reasons for liking each company; please click into each company to get more details:
- Any.do
- Easy to use interface
- Good task reminder and notification system
- Allows creating multiple lists to organize tasks
- Syncs across devices like mobile, desktop etc.
- Has collaborative features like sharing tasks
- Bit.ai
- Easy to use interface and intuitive workflow design
- Allows real-time collaboration for teams working remotely
- Variety of templates available make creating documents quick
- Ability to create separate workspaces for different teams/departments
- Document version tracking and ability to embed rich media
- Assembly
- Easy to use and intuitive interface. Many reviews mentioned Assembly is simple, easy to navigate, and user-friendly.
- Good customer support. Reviews mentioned Assembly's support team is responsive in resolving issues.
- Rewards redemption process is smooth. Users liked the gift card and other reward options that can be redeemed with points.
- Integrates well with Slack and Microsoft Teams. The integration makes giving recognition quick and seamless.
- Good for employee recognition and engagement. Reviews highlighted Assembly's peer-to-peer recognition features that help boost employee morale.
- FunctionFox
- Easy to use and user-friendly interface
- Helpful for tracking time and expenses
- Good reporting features
- Affordable pricing
- Excellent customer support
- Trello
- Intuitive and easy to use interface. Many reviews praised how simple Trello is to get started with and how the drag-and-drop functionality makes managing tasks incredibly convenient.
- Flexibility and customization. Users like that they can customize workflows, boards, lists, cards, labels, etc. to suit their specific needs. Trello can be adapted for personal or business use.
- Collaboration features. Reviews highlighted the ability to assign tasks, share boards, leave comments, and get notifications as key features that enable teams to work together seamlessly.
- Integration with other apps. The ability to connect Trello with tools like Slack, Google Drive, Dropbox, etc. enhances workflows and productivity.
- Free plan with robust features. Even the free version provides enough functionality for many users' needs, especially smaller teams and personal use.
High levels of productivity are essential to completing projects efficiently. While there is no magic bullet to solve productivity obstacles, there are different ways to stay on top of your workload, organize yourself, and stay productive. Task management tools are one of the best ways to help you become more productive.
Task management software tools are platforms designed to assist individuals and teams in organizing and managing tasks. Organizations use task management software to schedule and prioritize work. Its features allow users to break workflows into smaller activities, define time frames, and track progress.
What Does Task Management Software Do?
Task management software helps you organize, prioritize, and get things done. They ensure that users stay on top of tasks and maintain accountability. They can also serve as an app project management tool.
What Is Task Management Software Best For?
Task management software is an excellent addition to any workflow, but it's best for certain teams. The right task management software can also help you save time and money by ensuring that no one forgets anything important. Task management software is perfect for businesses that have a lot of projects going on at once. If you're managing multiple campaigns or working on several different initiatives at once, it's worth looking into using task management software to improve your workflow. Task management software is also great for business owners and entrepreneurs who need a centralized location to work from. Project management tools can also be helpful at home for managing household chores and even personal errands.
What Are the Factors to Consider Before Choosing a Task Management Tool?
The market is saturated with different apps that offer the same features, and it's often a challenge to know which one is best. Here are some factors to keep in mind before making a decision:
- Team size: A simple app will do just fine for a small business with just a handful of employees. However, as your team grows, you might need a more robust solution that offers features like multiple teams, team collaboration features, and a beginner-friendly interface.
- Needs of the team: If you're working with a group, you might want an app that helps keep everyone in sync and helps with managing deadlines. If your job requires juggling multiple projects, look for an app that lets you create multiple lists and organize them by priority.
- Cost of the software: Most task management apps are free, but some have a premium version with more features and integrations. Some apps also offer paid upgrades so that users can access certain tools and services.
What Is the Best Software for Task Scheduling and Task Management?
Task management is a significant part of every project's life cycle. The best software for task scheduling and management depends on preferences, team needs, and the complexity of tasks. Assessing the unique requirements of your tasks, team size, and preferred workflow can help in selecting the most suitable software for your needs.
Top Task Management Software of 2024
We've outlined the 10 best task management apps on the market to help you find the best platform for your business.
Pricing
$3.00 per user/month
- Free version
- Free trial available
- No Seat Minimum
Any.do software is a simple task management solution that offers an intuitive overview. Users can organize, prioritize and filter their workflow by categories, making it easier to track tasks and boost productivity.
Best Use Cases:
Freelancers, individuals (for personal tasks)
Key Features:
- Reminders on WhatsApp
- Location and to-do list reminders
- Color-coded tasks
- Calendar and time-tracking features
- Customized recurring tasks tracker
- Try a full demo here
Pros
- Easy to use interface
- Good task reminder and notification system
- Allows creating multiple lists to organize tasks
- Syncs across devices like mobile, desktop etc.
- Has collaborative features like sharing tasks
Cons
- Many key features only available in paid version
- Lacks integration with other productivity tools
- Mobile app can be slow/buggy
- No customization options in free version
- Cannot rearrange subtasks
2
Bit.ai
Pricing
$8.00 per user/month
- Free version
- No Seat Minimum
Bit.ai is an interactive task coordination software that operates in real-time. Users can access files, resources, and articles quicker through a shared workspace. Users can also enjoy privacy by using personal workspaces.
Try a full demo here!
Best Use Cases:
Remote teams, online freelancers
Key Features:
- Color orchard
- Real-time activity alerts
- Guest access options
- Shared and private workspaces
- Unlimited folders
Pros
- Easy to use interface and intuitive workflow design
- Allows real-time collaboration for teams working remotely
- Variety of templates available make creating documents quick
- Ability to create separate workspaces for different teams/departments
- Document version tracking and ability to embed rich media
Cons
- Limitations of free plan (can't download docs, file size limit)
- No native desktop or mobile apps, web-only
- Not ideal for task management
- Monthly pricing seen as expensive
- TOC/formatting not as customizable as some would like
3
Assembly
Pricing
$2.80 per user/month
- Free version
- Free trial available
- Seat Minimum: 1 User
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Assembly provides flows (templates) for all your projects, teams activities, and tasks, allowing you to work smarter and increase productivity. Users can stay aligned, automate repetitive tasks, and have a unified platform for communication. Work and collaborate together in one shared space, no matter where you are.
Best Use Cases:
Project management teams, marketing teams, product teams, remote workers, teams sizes 10-2000
Key Features:
- Extensive task management templates - retrospectives, project feeds, feedback, and more
- Fully customizable workflow automation
- Powerful additional engagement features such as 1:1’s, surveys, games and icebreakers, employee nominations, and more (all of which are included in the cost of the platform)
- Seamless integration into Slack and Microsoft teams as well as 40+ Hris integrations (ADP, BambooHR, Ceridian, Workday, Zenefits, Rippling, UKG, and many more)
- Internal and external communication features
Pros
- Easy to use and intuitive interface. Many reviews mentioned Assembly is simple, easy to navigate, and user-friendly.
- Good customer support. Reviews mentioned Assembly's support team is responsive in resolving issues.
- Rewards redemption process is smooth. Users liked the gift card and other reward options that can be redeemed with points.
- Integrates well with Slack and Microsoft Teams. The integration makes giving recognition quick and seamless.
- Good for employee recognition and engagement. Reviews highlighted Assembly's peer-to-peer recognition features that help boost employee morale.
Cons
- Limitations in analytics and reporting features. Some reviews wanted more detailed analytics and user statistics.
- Creating flows and automations can be tricky. Reviews noted workflows and automations are sometimes hard to setup.
- Limited customization options for recognitions. Users wanted more ways to customize recognitions with images/GIFs.
- Lack of mobile apps earlier on. Reviews mentioned lack of mobile apps made it hard to use when not by a computer.
- Confusion due to branding changes. Reviews noted frequent name changes of the reward units was confusing initially.
Pricing
$5.00 per user/month
- Free version
- No Seat Minimum
Creative professionals in both small, medium, and large teams love FunctionFox. The software was created with agencies' specific project management needs in mind. Its robust platform allows users have all the daily support they need from one dashboard.
Best Use Cases:
Creatives, design teams, marketing agencies, PR firms
Key Features:
- Free Demo
- Multiple display layouts
- Budgeting
- Collaboration, scheduling, and task assigning
- Insights and Analytics
Pros
- Easy to use and user-friendly interface
- Helpful for tracking time and expenses
- Good reporting features
- Affordable pricing
- Excellent customer support
Cons
- Can be confusing to set up projects and tasks initially
- Limited integrations with other software
- Navigation and layout could be improved
- Lacks some advanced project management features
- Mobile app needs improvement
5
Trello
Pricing
$5.00 per user/month
- Free version
- Free trial available
- No Seat Minimum
Trello is a premium task management tool that is big on improving productivity. This software uses a card feature with color labels to create and manage tasks, allowing users to prioritize tasks and monitor the progress from one dashboard.
Best Use Cases:
Project managers, marketing teams, freelancers
Key Features:
- No code automation
- Customizable dashboards
- Kanban boards
- Seamless interface
- Project task management
- Calendar feature
Pros
- Intuitive and easy to use interface. Many reviews praised how simple Trello is to get started with and how the drag-and-drop functionality makes managing tasks incredibly convenient.
- Flexibility and customization. Users like that they can customize workflows, boards, lists, cards, labels, etc. to suit their specific needs. Trello can be adapted for personal or business use.
- Collaboration features. Reviews highlighted the ability to assign tasks, share boards, leave comments, and get notifications as key features that enable teams to work together seamlessly.
- Integration with other apps. The ability to connect Trello with tools like Slack, Google Drive, Dropbox, etc. enhances workflows and productivity.
- Free plan with robust features. Even the free version provides enough functionality for many users' needs, especially smaller teams and personal use.
Cons
- Limitations of free plan. The free plan has restrictions like a cap on the number of boards, attachments size, etc. which can be limiting for larger teams.
- Steep learning curve initially. Some users found Trello confusing at first and it took time to learn how to best organize boards and workflows.
- Can get visually overwhelming. As the number of boards/cards increases, the visual interface can become cluttered and hard to navigate.
- Lack of advanced features. Users noted a lack of time tracking, resource management, reporting, etc. for handling complex projects.
- Performance issues. Some reviews mentioned occasional slowness in loading or syncing, especially with larger volumes of data.
6
Asana
Pricing
$10.99 per user/month
- Free version
- Free trial available
- No Seat Minimum
Users can split their projects into smaller tasks on Asana dashboards to manage workflow efficiently. Asana offers a platform that ensures clear communication and collaboration for small and big teams.
Best Use Cases:
Remote teams
Key Features:
- Multiple integrations
- Drag and drop feature for attachments
- Color-blind mode
- Beginner-friendly interface
- Project search feature
Pros
- User-friendly and intuitive interface
- Powerful features for task management and project tracking
- Enables easy collaboration through task assignment, file sharing, and real-time communication
- Customizable workflows and views like Kanban boards and Gantt charts
- Integrations with other tools like Slack, Google Drive, Dropbox etc.
Cons
- Steep learning curve, especially for beginners
- Can be overwhelming with extensive notifications
- Limitations in advanced reporting capabilities
- Expensive pricing plans for larger teams
- Lack of robust time tracking and resource management features
Pricing
$7.00 per user/month
- Free version
- No Seat Minimum
This secure cloud-based sheet is a favorite among small businesses as it increases productivity by helping users compile information from multiple sheets and monitor task progression.
This software centralizes information such that users can capture, manage, track, and report projects and see the live data on dashboards.
Best Use Cases:
Freelancers, small businesses, Team managers, marketing professionals
Key Features:
- Automated workflows
- Customizable view switching
- Seamless collaboration
- Cloud-based technology
- Live data dashboard with insights, reports, and updates
Pros
- Easy to use and intuitive interface. Many reviews mentioned Smartsheets is easy to learn and use, even for non-technical users. The spreadsheet-style interface is familiar.
- Collaboration features. Allows real-time collaboration between team members and different departments. Useful for task management and project tracking.
- Customizable templates and workflows. Users can build custom templates, forms, reports, and automations to match their needs. Streamlines repetitive tasks.
- Data organization and tracking. Provides a centralized place to store project information and track tasks, deadlines, etc. Useful for reporting and visibility.
- Mobile access. Smartsheet has mobile apps that allow users to access sheets and data from anywhere. Enables productivity on-the-go.
Cons
- Steep learning curve on advanced features. While the basics are easy to learn, more complex features and customizations require time and effort to master.
- Limitations in functionality compared to Excel/Google Sheets. Lacks some more advanced spreadsheet features like certain formulas.
- Performance issues with large datasets. Some reviews mentioned sluggish performance when using large or complex sheets.
- Pricing model can get expensive. Extra costs for add-ons and higher pricing tiers as team size and needs grow.
- Navigation and interface issues. Some users noted challenges in finding sheets or navigating the interface efficiently.
8
TaskQue
Pricing
$5.00 per user/month
- Free version
- Free trial available
- Seat Minimum: 5 Users
TaskQue is a customizable scheduling app that automatically assigns tasks based on workload. The app promotes prompt communication through its commenting feature, allowing team members to stay on top of task progression to enhance productivity.
Best Use Cases:
Project managers, content managers, contractors
Key Features:
- Commenting capability
- App synching
- Customizable workspaces
- Performance tracker
- Multiple workspaces
Pros
- Easy to use and has a nice, simple interface.
- Allows efficient tracking and monitoring of workflow and tasks.
- Helps manage workloads and assign tasks seamlessly.
- Integrates well with other tools like Slack and Dropbox.
- Provides visual aids like priority flags and progress boards.
Cons
- Can be difficult to switch between projects or find deleted/completed tasks.
- Lacks customization like required fields.
- Slow performance at times, like when assigning roles.
- Unable to store large documents.
- Interface lacks color and is outdated in appearance.
9
Tasklog
Pricing
$9.00 per user/month
- Free trial available
- No Seat Minimum
This software is a favorite for freelancers, designed with freelancing operations in mind. Users can manage their tasks and create to-do lists from one dashboard. It also gives insights into accomplishments and general output.
Best Use Cases:
Online freelancers and contractors
Key Features:
- Online invoicing and expense tracking
- Time tracking and task delegation
- Reporting and insight
- Customizable Pomodoro Timer
- Apps and add-ons compatibility
10
MeisterTask
Pricing
$6.50 per user/month
- Free version
- Free trial available
- No Seat Minimum
MeisterTask is a collaborative software with customizable boards that enhances task organization and project monitoring. It has a user-friendly interface that allows users to customize task representation.
Best Use Cases:
Project managers, online freelancers, marketers
Key Features:
- Collaboration Tools
- Color Codes/Icons
- Customizable Fields
- Project task management
- Gantt/Timeline View
- Real-Time Notifications
Pros
- Easy to use interface and intuitive design. Many reviews praised how simple it was to get started with MeisterTask and learn to use its features.
- Useful collaboration features. Allows teams to assign tasks, communicate, and track progress together in one place.
- Customizable boards and workflows. Users like being able to set up boards and columns tailored to their needs.
- Available on multiple platforms. MeisterTask can be used via web, desktop apps, and mobile apps.
- Generous free plan. The free version includes enough features for many individual and team needs.
Cons
- Limitations of free version. The free plan lacks some key features like recurring tasks, custom fields, and premium integrations.
- Slow performance at times. Some users reported occasional lag/glitches, especially with large volumes of tasks and team members.
- No calendar view. The lack of a calendar view makes scheduling and task planning more difficult.
- Notification issues. Problems with notifications not going out reliably were noted.
- Mobile app limitations. The mobile apps lack some functionality compared to the web and desktop versions.
Conclusion
By using task management apps, professionals can increase their productivity and improve communication. Whether your team is large or small, you have several task management software options on the market to help you create seamless collaborations and make work more efficient.
