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10 Best Daily Planner Apps for 2024
6 min read
Published: Dec 1, 2022
Revised on: Jun 21, 2024
Here’s our curated shortlist and our reasons for liking each company; please click into each company to get more details:
- ClickUp
- Flexible and customizable features allow users to tailor ClickUp to their specific needs and workflows.
- Intuitive and user-friendly interface makes it easy to navigate and manage tasks and projects.
- Robust collaboration tools like comments, chat, and assign mentions facilitate team communication and coordination.
- Multiple task views like list, board, Gantt chart provide flexibility to organize tasks.
- Integration with common tools like Google Drive, Slack improves workflows.
- Any.do
- Easy to use interface
- Good task reminder and notification system
- Allows creating multiple lists to organize tasks
- Syncs across devices like mobile, desktop etc.
- Has collaborative features like sharing tasks
- Assembly
- Easy to use and intuitive interface. Many reviews mentioned Assembly is simple, easy to navigate, and user-friendly.
- Good customer support. Reviews mentioned Assembly's support team is responsive in resolving issues.
- Rewards redemption process is smooth. Users liked the gift card and other reward options that can be redeemed with points.
- Integrates well with Slack and Microsoft Teams. The integration makes giving recognition quick and seamless.
- Good for employee recognition and engagement. Reviews highlighted Assembly's peer-to-peer recognition features that help boost employee morale.
- Todoist
- Easy to use interface and intuitive task management. Many reviews mentioned how simple Todoist is to use for organizing tasks and projects.
- Available across multiple platforms and devices. Todoist syncs seamlessly across web, desktop apps, mobile apps allowing users to access tasks anywhere.
- Natural language support for adding due dates, recurring tasks etc. Users loved the ability to quickly add tasks using natural language.
- Collaborative features like task assignments, comments, file attachments. Useful for sharing tasks and communicating with teams.
- Motivational elements like karma, goals, and productivity tracking. Reviews highlighted features that helped users stay motivated.
- Notion
- Customizable and flexible workspace - Many reviewers liked how they could customize Notion to their specific needs and workflow. The ability to create personalized templates, databases, pages etc. makes Notion adaptable.
- All-in-one platform - Multiple reviewers liked that Notion consolidates notes, tasks, docs etc. in one place instead of multiple apps. This centralization and ability to integrate other tools is a major pro.
- Collaboration features - Notion's real-time collaboration, ability to share pages and assign tasks makes project management and teamwork much easier according to reviews.
- User-friendly interface - Most reviewers found Notion intuitive and easy to use with a clean interface. The drag-and-drop functionality also makes it user-friendly.
- AI capabilities - Several reviewers specifically praised Notion's AI integration that helps with content generation, task automation and improving productivity.
One of the most effective ways to stay organized and manage our daily tasks efficiently is through the use of daily planner apps, which seamlessly integrate into our digital lifestyles. These applications offer a plethora of features to help users streamline their schedules, set goals, prioritize tasks, and ultimately enhance productivity. In this article, we'll explore the best daily planner apps available, each uniquely designed to cater to various organizational needs. Whether you're a busy professional, a student juggling multiple commitments, or someone simply seeking to better manage their time, there's a daily planner app on our list that can revolutionize the way you approach your day.
How Can I Do Daily Tasks at Work?
To effectively manage daily tasks at work, follow these steps:
1. Prioritize Tasks
- Make a To-Do List: Write down all the tasks you need to complete.
- Prioritize by Importance and Urgency: Use the Eisenhower Matrix to categorize tasks into four categories:
- Important and Urgent: Do these first.
- Important but Not Urgent: Schedule these.
- Urgent but Not Important: Delegate if possible.
- Not Urgent and Not Important: Consider eliminating these.
2. Plan Your Day
- Time Blocking: Allocate specific time slots for each task.
- Set Deadlines: Even for tasks without a hard deadline, setting a personal deadline helps you stay on track.
3. Stay Organized
- Use Tools: Utilize planners, task management apps (like Trello, Asana, or Todoist), and calendar apps to keep track of tasks and deadlines.
- Organize Workspace: Keep your physical and digital workspace tidy to minimize distractions.
4. Manage Your Energy
- Work During Peak Energy Times: Identify when you are most productive and tackle high-priority tasks during this time.
- Take Breaks: Use techniques like the Pomodoro Technique (25 minutes of focused work followed by a 5-minute break).
5. Minimize Distractions
- Set Boundaries: Inform colleagues of your focused work times.
- Turn Off Notifications: Disable unnecessary notifications on your devices.
- Use Focus Tools: Tools like noise-cancelling headphones or apps that block distracting websites can help.
6. Communicate Effectively
- Regular Check-ins: Keep in touch with your team and manager to stay aligned on priorities.
- Clarify Expectations: Make sure you understand what is expected for each task.
7. Reflect and Adjust
- End-of-Day Review: Spend a few minutes at the end of the day reviewing what you accomplished and planning for the next day.
- Adapt as Needed: Be flexible and adjust your plan as priorities shift or new tasks arise.
8. Continuous Improvement
- Learn and Adapt: Regularly assess your productivity methods and look for ways to improve.
- Seek Feedback: Ask for feedback from colleagues and supervisors to identify areas for improvement.
How Do Daily Planner Apps Help with Task Management and Scheduling at Work?
Daily planner apps offer several benefits for task management and scheduling at work:
- Organization: They provide a centralized place to list tasks, appointments, and deadlines, keeping everything organized and easily accessible.
- Task Prioritization: Many apps allow you to prioritize tasks, helping you focus on what's most important or urgent.
- Time Blocking: You can allocate specific time blocks for tasks, meetings, and breaks, which enhances productivity by creating a structured day.
- Reminders and Notifications: Apps often have reminder features that notify you of upcoming tasks or appointments, reducing the likelihood of forgetting important activities.
- Flexibility: You can easily adjust schedules and tasks as priorities change throughout the day or week.
- Integration: Some apps integrate with calendars, email, and other tools, ensuring all your information is synced and up-to-date.
- Tracking Progress: Many apps allow you to track your progress on tasks, which can motivate you and provide insights into your productivity patterns.
- Collaboration: In a work setting, some apps enable team members to share schedules and tasks, facilitating collaboration and coordination.
- Analysis and Insights: Advanced apps may offer analytics or reports on your productivity trends, helping you identify areas for improvement.
- Accessibility: They are accessible from multiple devices (desktop, tablet, smartphone), allowing you to manage tasks and schedules wherever you are.
Daily Planner Tools and Techniques to Consider
- Task Management Apps
- Calendar Apps
- Note-Taking Apps
- Time Management Techniques
- Focus Tools
How to Choose the Best Daily Planner App?
Choosing the best daily planner app requires careful consideration of your specific needs and preferences. To select the ideal app, consider the following:
- Evaluate features such as user interface, ease of use, customization options, integration with other tools, cross-platform availability, and pricing.
- Assess if the app aligns with your workflow and offers the functionalities you require to plan, organize, set goals, prioritize tasks, and manage your time effectively.
- Read reviews, try out free versions, and seek recommendations to further aid in making an informed choice.
Ultimately, the best daily planner app will seamlessly integrate into your routine, assisting you in maximizing your productivity and achieving your goals efficiently.
Top 10 Daily Planner Apps in 2024
Find the top daily planner apps that can empower you to take control of your daily routine and maximize your productivity. These apps offer intuitive interfaces and powerful features designed to streamline your day-to-day activities. Here's our curated list of the top 10 daily planner apps in 2024:
Pricing
$7.00 per user/month
- Free version
- No Seat Minimum
ClickUp's daily planner template is an excellent tool designed to help you stay on track with your daily tasks and projects, suitable for beginners and advanced users. This ready-to-use, fully customizable folder can be set up in seconds, allowing you to quickly start organizing your day.
ClickUp Key Features:
- Custom Fields: Easily categorize and add attributes to manage your tasks and visualize progress.
- Custom Views: Access tasks through different views like All Tasks, Calendar, and Start Here for quick navigation.
- Project Management Tools: Utilize tagging, nested subtasks, multiple assignees, and priority labels to improve task tracking.
Pros
- Flexible and customizable features allow users to tailor ClickUp to their specific needs and workflows.
- Intuitive and user-friendly interface makes it easy to navigate and manage tasks and projects.
- Robust collaboration tools like comments, chat, and assign mentions facilitate team communication and coordination.
- Multiple task views like list, board, Gantt chart provide flexibility to organize tasks.
- Integration with common tools like Google Drive, Slack improves workflows.
Cons
- Steep learning curve due to overwhelm from number of features and configuration options.
- Occasional bugs, glitches and performance issues hamper user experience.
- Mobile app lacks some functionality compared to web/desktop.
- Limitations of free version like number of tasks, features restricted.
- Difficulty finding specific help documentation among extensive support content.
2
Any.do
Pricing
$3.00 per user/month
- Free version
- Free trial available
- No Seat Minimum
Any.do's daily planner app is a powerful tool designed to help you manage both work and personal tasks seamlessly in one place. With its intuitive features and cross-platform accessibility, it ensures you stay organized and productive every day.
Any.do Key Features:
- My Day: This feature allows you to start each day fresh by selecting the most impactful tasks from smart suggestions, helping you to prioritize and focus on what truly matters.
- Calendar Integration: Seamlessly review your daily schedule, join video calls with a single click, and plan your tasks accordingly, ensuring you never miss an important meeting or deadline.
- Cross-Platform Syncing: Whether you’re on your mobile, desktop, tablet, or even a smartwatch, Any.do keeps all your tasks and projects synchronized across all devices, providing you with ultimate control and flexibility.
Pros
- Easy to use interface
- Good task reminder and notification system
- Allows creating multiple lists to organize tasks
- Syncs across devices like mobile, desktop etc.
- Has collaborative features like sharing tasks
Cons
- Many key features only available in paid version
- Lacks integration with other productivity tools
- Mobile app can be slow/buggy
- No customization options in free version
- Cannot rearrange subtasks
3
Assembly
Pricing
$2.80 per user/month
- Free version
- Free trial available
- Seat Minimum: 1 User
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Supercharge your workflow!
It can be challenging to find a daily/weekly agenda or planner that meets all your needs and helps you achieve your goals. Assembly’s Daily/Weekly Agenda Flow is fully customizable but also easy to use. With this tool, you can structure your work in the most efficient and intuitive way, planning, tracking, prioritizing, and checking everything that needs to be done.
Key Features
- Prioritize and segments tasks to make them easy to follow
- Track your progress
- Cross out your tasks when completed
- Use it for yourself, or with a team
Pros
- Easy to use and intuitive interface. Many reviews mentioned Assembly is simple, easy to navigate, and user-friendly.
- Good customer support. Reviews mentioned Assembly's support team is responsive in resolving issues.
- Rewards redemption process is smooth. Users liked the gift card and other reward options that can be redeemed with points.
- Integrates well with Slack and Microsoft Teams. The integration makes giving recognition quick and seamless.
- Good for employee recognition and engagement. Reviews highlighted Assembly's peer-to-peer recognition features that help boost employee morale.
Cons
- Limitations in analytics and reporting features. Some reviews wanted more detailed analytics and user statistics.
- Creating flows and automations can be tricky. Reviews noted workflows and automations are sometimes hard to setup.
- Limited customization options for recognitions. Users wanted more ways to customize recognitions with images/GIFs.
- Lack of mobile apps earlier on. Reviews mentioned lack of mobile apps made it hard to use when not by a computer.
- Confusion due to branding changes. Reviews noted frequent name changes of the reward units was confusing initially.
4
Todoist
Pricing
$4.00 per user/month
- Free version
- Free trial available
- No Seat Minimum
Organize it all with Todoist.
Todoist is a productivity app system that gives users the confidence to stay organized and make progress on things that are important. It’s an easy-to-use to-do list that lets you manage your tasks. Todoist is available online as well as on Android and iOS.
Key Features
- Remember deadlines with reminders and due dates.
- Organize your projects in Kanban style with Boards.
- Build lasting habits with recurring due dates like "every Monday".
- Collaborate on projects by assigning tasks to others.
- Try a full demo here
Pros
- Easy to use interface and intuitive task management. Many reviews mentioned how simple Todoist is to use for organizing tasks and projects.
- Available across multiple platforms and devices. Todoist syncs seamlessly across web, desktop apps, mobile apps allowing users to access tasks anywhere.
- Natural language support for adding due dates, recurring tasks etc. Users loved the ability to quickly add tasks using natural language.
- Collaborative features like task assignments, comments, file attachments. Useful for sharing tasks and communicating with teams.
- Motivational elements like karma, goals, and productivity tracking. Reviews highlighted features that helped users stay motivated.
Cons
- Limitations of free version like lack of reminders. Important features locked behind paywall was a common complaint.
- Steep learning curve and complexity. Some users found the extensive features overwhelming initially.
- Syncing issues faced occasionally. A few reviews mentioned problems with syncing between devices.
- No calendar view available. Ability to see tasks on a calendar view was lacking.
- Pricing model and cost. While affordable, some users felt the premium plans were expensive for features offered.
5
Notion
Pricing
$8.00 per user/month
- Free version
- Free trial available
- No Seat Minimum
One workspace. Every team.
Notion is a project management and note-taking software designed to help members of a company or organization coordinate deadlines, objectives, and assignments for the sake of efficiency and productivity. Notion is particularly useful when you need to have your to-do list close to your knowledge center.
Top Features
- No storage limit
- Easily shareable
- Publish to the web
- Add rich media
- Try a full demo here
Pros
- Customizable and flexible workspace - Many reviewers liked how they could customize Notion to their specific needs and workflow. The ability to create personalized templates, databases, pages etc. makes Notion adaptable.
- All-in-one platform - Multiple reviewers liked that Notion consolidates notes, tasks, docs etc. in one place instead of multiple apps. This centralization and ability to integrate other tools is a major pro.
- Collaboration features - Notion's real-time collaboration, ability to share pages and assign tasks makes project management and teamwork much easier according to reviews.
- User-friendly interface - Most reviewers found Notion intuitive and easy to use with a clean interface. The drag-and-drop functionality also makes it user-friendly.
- AI capabilities - Several reviewers specifically praised Notion's AI integration that helps with content generation, task automation and improving productivity.
Cons
- Steep learning curve - Many reviewers cited Notion's vast features and customization options lead to a steep learning curve for new users.
- Performance issues - Some reviewers experienced slow loading times and lags especially when working with large databases and content-heavy pages.
- Mobile limitations - The mobile app has some limitations compared to desktop per some reviewers, making the experience less seamless.
- Pricing model - Notion's pricing especially for additional features and storage upgrades was seen as expensive by certain reviewers.
- Dependency on internet - Lack of solid offline functionality was cited as a drawback by some reviewers.
6
TickTick
Pricing
$3.00 per user/month
- Free version
- No Seat Minimum
TickTick is a versatile daily planner tool designed to help you stay organized, productive, and creative every day. TickTick excels in capturing ideas, managing tasks, and fostering creativity. Its seamless syncing across multiple platforms ensures you can stay on top of your tasks no matter where you are. Start transforming how you organize and execute your daily activities.
TickTick Key Features:
- Organize everything in life: Whether it's a work-related task or a personal goal, TickTick helps you manage all your to-dos effectively.
- Flexible calendar views: With five different calendar views, you can easily check and handle your schedules more conveniently.
- Sync across multiple platforms: TickTick's 30+ features work seamlessly across 10+ platforms, making it easier than ever to stay productive.
Pros
- Simple and easy to use interface. Many reviews mention the clean, intuitive design that makes it easy to quickly capture tasks.
- Powerful features like smart lists, tags, reminders and calendar integration. These allow users to organize tasks and stay on top of deadlines.
- Great compatibility across devices with web, desktop and mobile apps that sync seamlessly. Users can access TickTick anywhere.
- Affordable pricing. The free version is quite generous and the paid plans are reasonably priced compared to competitors.
- Constant improvements and new features being added based on user feedback. Reviews note the developers are responsive.
Cons
- Limitations of free version like number of tasks or lists. Some users feel key features should be available for free.
- Syncing issues occasionally mentioned, tasks not syncing properly across devices.
- Lack of more advanced features like sub-tasks, task dependencies or time tracking. For power users.
- Android app mentioned as a bit heavy and slow compared to iOS and web apps.
- User interface visual design could be more modern and aesthetically appealing. Some find it a bit basic.
7
Clockify
Pricing
$3.99 per user/month
- Free version
- Free trial available
- No Seat Minimum
Clockify's Daily Planner App is a comprehensive, free time management tool designed to help individuals and teams monitor and optimize their productivity. It has become a popular choice for over 260,000 companies looking to track time and improve efficiency. Available across multiple platforms, including web browsers and mobile devices, Clockify makes time tracking simple and accessible.
Clockify Key Features:
- Pomodoro Timer: Enhances productivity by enabling users to work in focused time blocks with scheduled breaks.
- Idle Detection: Automatically detects and discards inactive time, ensuring accurate tracking.
- Cross-Platform Availability: Accessible via web browsers, desktop applications (Mac, Windows, Linux), and mobile apps (iOS, Android), with seamless synchronization across all devices.
Pros
- Easy to use interface and intuitive navigation. Many reviews mentioned Clockify is simple to set up and use.
- Useful time tracking features. Reviews highlighted the ability to accurately track time spent on tasks and projects as a major benefit.
- Helpful reporting and analytics. Multiple reviews praised the detailed reports and insights Clockify provides into time management.
- Seamless integrations with other tools. Reviews noted smooth integrations with platforms like Trello, Asana, Google Calendar as a pro.
- Generous free plan with robust features. The free version offering comprehensive functionality was called out as a positive.
Cons
- Limitations of free plan compared to paid tiers. Some felt key features like custom reports were only available in paid plans.
- Occasional technical glitches. A few reviews cited bugs with the timers or tracker freezing up as issues.
- Steep learning curve for advanced features. While basics are easy, some felt mastering advanced features had a tougher learning curve.
- Can be time consuming to set up organize tasks initially. Some reviews mentioned setup takes time to structure clients, projects, tasks etc.
- Mobile apps need improvement. Reviews noted the mobile apps have some limitations compared to web/desktop.
Pricing
$5.40 per user/month
- Free version
- Free trial available
- No Seat Minimum
Sync, schedule, book & meet.
Google Calendar is a time-management and scheduling calendar service developed by Google. You’ll need a Google account to use Google Calendar. You can switch between month, week, and day views and add video conferencing, like Google Meet, to your events. Google Calendar has a lot of integration with other platforms as well.
Key Features
- Quick event creation
- Automatically add events from Gmail
- Many integrations with different tools
- Easily add video conferencing to your meetings
Pros
- Easy to use interface and intuitive design
- Integration with other Google products like Gmail, Drive, etc.
- Ability to share and collaborate on calendars with others
- Useful features like reminders, notifications, recurring events
- Availability across devices like mobile, tablet, desktop
Cons
- Privacy concerns around Google collecting user data
- Reliance on internet connectivity to function
- Limitations around customizing views and layouts
- Not seamlessly integrated with non-Google apps and calendars
- Some find the interface cluttered when multiple calendars are in use
9
Trello
Pricing
$5.00 per user/month
- Free version
- Free trial available
- No Seat Minimum
Go from Idea to Action in Seconds.
Trello is a web-based, Kanban-style, list-making app from Atlassian that can help you organize your tasks by boards. While Trello’s different project boards and cards are better situated for teams and assignments, it can function as a to-do list, especially for those who prefer the Kanban style.
Key Features
- Switch from boards, lists, and cards format
- Add checklists, labels, and due dates
- Upload images and documents to your tasks
- Size up project status and team progress with a Timeline view
Pros
- Intuitive and easy to use interface. Many reviews praised how simple Trello is to get started with and how the drag-and-drop functionality makes managing tasks incredibly convenient.
- Flexibility and customization. Users like that they can customize workflows, boards, lists, cards, labels, etc. to suit their specific needs. Trello can be adapted for personal or business use.
- Collaboration features. Reviews highlighted the ability to assign tasks, share boards, leave comments, and get notifications as key features that enable teams to work together seamlessly.
- Integration with other apps. The ability to connect Trello with tools like Slack, Google Drive, Dropbox, etc. enhances workflows and productivity.
- Free plan with robust features. Even the free version provides enough functionality for many users' needs, especially smaller teams and personal use.
Cons
- Limitations of free plan. The free plan has restrictions like a cap on the number of boards, attachments size, etc. which can be limiting for larger teams.
- Steep learning curve initially. Some users found Trello confusing at first and it took time to learn how to best organize boards and workflows.
- Can get visually overwhelming. As the number of boards/cards increases, the visual interface can become cluttered and hard to navigate.
- Lack of advanced features. Users noted a lack of time tracking, resource management, reporting, etc. for handling complex projects.
- Performance issues. Some reviews mentioned occasional slowness in loading or syncing, especially with larger volumes of data.
10
Twobird
Pricing
Free- Free version
- No Seat Minimum
Your inbox is a to-do list.
If you specifically want a daily agenda that works with your email, then Two bird is a great organizational app. Twobird brings your messages and your task list together in one place and identifies your most important to-dos. You can connect your Gmail or Outlook account to tidy up your inbox and your agenda in one place.
Key Features
- Reminders and Low Priority set aside things that can wait
- Jot down ideas, create checklists, and tables in a personal note
- Preview upcoming events at the top of your inbox
- See reminders and events side-by-side
Conclusion
The world of productivity and organization has been significantly enhanced by the advent of digital tools, particularly daily planner apps. The variety of features and functionalities offered by the daily planner apps listed above caters to diverse needs, allowing users to tailor their planning experience based on preferences, schedules, and goals. From intuitive user interfaces to customizable layouts, integrated to-do lists, time tracking, and collaboration options, these apps empower users to manage their tasks, prioritize their goals, and stay on top of their daily commitments effortlessly.
