10 Best Daily Checklist Apps to Get Things Done

Bertha Bella

HR Writer & Editor

10 min read

Published: Dec 1, 2022

Revised on: May 2, 2024

In our fast-paced lives, managing tasks efficiently is crucial, and a daily checklist app can be the key to maintaining organization, productivity, and ultimately, achieving your goals. Whether you're a professional seeking to streamline your workday or an individual aiming to enhance your routines, we've curated a list of the best daily checklist apps to help you prioritize, track, and accomplish your daily tasks with ease and effectiveness.

Is it Good to Have a Daily Checklist?

Having a daily checklist can significantly enhance work productivity. Outlining tasks and priorities, offers clarity and structure to the day, helping individuals stay organized and focused on essential objectives. With a checklist, one can easily track progress, ensuring that nothing important falls through the cracks. Moreover, it serves as a visual reminder of what needs to be accomplished, reducing the likelihood of procrastination or forgetfulness. The act of checking items off the list also provides a sense of accomplishment, boosting motivation and momentum throughout the day. Additionally, a daily checklist encourages efficiency by encouraging individuals to prioritize tasks and allocate time effectively, leading to better time management and overall productivity. Incorporating a daily checklist into one's routine can be a powerful tool for optimizing work performance and achieving goals effectively.

How Do You Make a Digital Checklist?

In today's fast-paced work environments, staying organized is paramount to productivity. One effective way to streamline tasks and ensure nothing falls through the cracks is by utilizing digital checklists. Here's how to create a digital checklist tailored for work productivity:

• Choose the Right Tool: Select a digital platform or app that suits your workflow and can serve as a tool for creating and managing digital checklists.
• Identify Key Tasks: Begin by listing all the tasks you need to accomplish. Prioritize them based on urgency and importance. Breaking down larger projects into smaller, actionable items makes them more manageable.
• Categorize Tasks: Organize your checklist into categories or sections corresponding to different aspects of your work. This could include tasks related to meetings, projects, deadlines, or client communications.
• Set Clear Deadlines: Assign specific deadlines or due dates to each task on your checklist. This helps maintain focus and ensures timely completion of important assignments.
• Include Details and Subtasks: Provide clear instructions or additional information for each task, if necessary. Breaking tasks into subtasks allows for a more granular approach and helps prevent overwhelm.
• Utilize Reminders and Notifications: Take advantage of the reminder features offered by your chosen digital tool. Set up notifications for upcoming deadlines or important milestones to stay on track.
• Collaborate with Team Members: If you're working on projects with colleagues, consider using collaborative features to share your checklist and assign tasks. This fosters teamwork and ensures everyone is aligned toward common goals.
• Regularly Update and Review: Schedule regular intervals to review and update your checklist. Mark off completed tasks, adjust priorities as needed, and add new items as they arise. Keeping your checklist current is essential for effective task management.
• Integrate with Other Tools: Many digital checklist platforms offer integrations with other productivity tools such as calendar apps, email clients, or project management software. Take advantage of these integrations to streamline your workflow and avoid duplication of effort.
• Practice Discipline and Consistency: Cultivate a habit of regularly consulting and adhering to your digital checklist. Consistency is key to maximizing its effectiveness in boosting your work productivity.

What Is the Effectiveness of Checklists?

Checklists have proven to be highly effective tools for enhancing work productivity across various industries. By providing a structured framework for tasks and procedures, checklists help individuals and teams streamline workflows, reduce errors, and maintain consistency in their work. They serve as visual reminders of essential steps, ensuring that nothing is overlooked or forgotten. The effectiveness of checklists lies in their ability to break down complex processes into manageable steps, facilitating clearer communication and coordination among team members. Furthermore, checklists promote accountability and serve as benchmarks for progress, enabling workers to track their accomplishments and identify areas for improvement. Whether in healthcare, aviation, project management, or any other field, the systematic use of checklists has demonstrated its capacity to enhance productivity and ultimately contribute to overall success.

The Top 10 Daily Checklist Apps

Join us as we explore the features and benefits of these top-notch apps, empowering you to take charge of your daily schedule like never before.

1

Notion

Pricing

$8.00 per user/month

• Free version
• Free trial available
• No Seat Minimum

Rating 4.6 (66,286)

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In the bustling world of digital productivity tools, Notion stands out as a comprehensive solution for organizing tasks, managing projects, and fostering collaboration. Seamlessly blending the functionalities of project management and note-taking software, Notion offers an all-encompassing workspace where teams can strategize, plan, and execute with efficiency. Particularly noteworthy is its daily planner feature, a dynamic tool that not only aids in mapping out day-to-day activities but also serves as a hub for team collaboration. 

Notion Daily Checklist Tool Features:

• Unlimited Storage: Notion's daily checklist tool provides users with unlimited storage, ensuring that there are no constraints on the volume of tasks, notes, or media files they can store. Whether it's text, images, videos, or documents, users can archive and access an extensive array of resources without worrying about running out of space.
• Easily Shareable: Collaboration lies at the heart of Notion's ethos, and the daily checklist tool exemplifies this through its effortless sharing capabilities. Users can easily share their daily checklists with colleagues, clients, or team members, facilitating transparency and fostering collective accountability. Whether it's assigning tasks, soliciting feedback, or sharing progress updates, the tool streamlines communication and ensures that everyone remains aligned and informed. With just a few clicks, users can invite collaborators to view or edit their checklists, enabling seamless teamwork regardless of geographical barriers.
• Publish to the Web: Notion empowers users to amplify the reach of their daily checklists by enabling them to publish their content directly to the web. This feature transcends traditional note-taking by providing users with a platform to showcase their plans, ideas, and accomplishments to a broader audience. Whether it's sharing project updates with stakeholders, disseminating knowledge to a community, or showcasing personal achievements, users can leverage the power of the internet to extend the impact of their daily checklists.

Pros

1. Customizable and flexible workspace - Many reviewers liked how they could customize Notion to their specific needs and workflow. The ability to create personalized templates, databases, pages etc. makes Notion adaptable.
2. All-in-one platform - Multiple reviewers liked that Notion consolidates notes, tasks, docs etc. in one place instead of multiple apps. This centralization and ability to integrate other tools is a major pro.
3. Collaboration features - Notion's real-time collaboration, ability to share pages and assign tasks makes project management and teamwork much easier according to reviews.
4. User-friendly interface - Most reviewers found Notion intuitive and easy to use with a clean interface. The drag-and-drop functionality also makes it user-friendly.
5. AI capabilities - Several reviewers specifically praised Notion's AI integration that helps with content generation, task automation and improving productivity.

Cons

1. Steep learning curve - Many reviewers cited Notion's vast features and customization options lead to a steep learning curve for new users.
2. Performance issues - Some reviewers experienced slow loading times and lags especially when working with large databases and content-heavy pages.
3. Mobile limitations - The mobile app has some limitations compared to desktop per some reviewers, making the experience less seamless.
4. Pricing model - Notion's pricing especially for additional features and storage upgrades was seen as expensive by certain reviewers.
5. Dependency on internet - Lack of solid offline functionality was cited as a drawback by some reviewers.

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2

Todoist

Pricing

$4.00 per user/month

• Free version
• Free trial available
• No Seat Minimum

Rating 4.7 (353,531)

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Todoist with its sleek interface and robust features, has garnered a large following of users seeking to tame the chaos of their daily tasks. Todoist offers a formidable array of capabilities, whether you're a solo entrepreneur juggling multiple projects or a team leader coordinating efforts across departments, Todoist offers a versatile and intuitive platform for mastering your daily checklist and unlocking your full potential.

Todoist Daily Checklist Tool Features:

• Quick Task and Subtask Creation: With its intuitive interface, users can jot down tasks and break them into subtasks as needed. This feature proves invaluable for capturing thoughts on the fly and breaking down complex projects into manageable chunks, fostering productivity and clarity in execution.
• Kanban View: Embracing the popular Kanban methodology, Todoist offers a Kanban view that provides users with a visual representation of their tasks' progress. This view enables users to drag and drop tasks across different stages of completion, offering a dynamic and interactive way to manage workflows. 
• Activity History: Understanding past actions is crucial for refining future strategies, and Todoist's activity history feature facilitates just that. Users can review a comprehensive log of their interactions within the platform, including completed tasks, comments, and changes made to projects. This retrospective insight empowers users to track their progress, identify patterns, and optimize their productivity workflows over time.

Pros

1. Easy to use interface and intuitive task management. Many reviews mentioned how simple Todoist is to use for organizing tasks and projects.
2. Available across multiple platforms and devices. Todoist syncs seamlessly across web, desktop apps, mobile apps allowing users to access tasks anywhere.
3. Natural language support for adding due dates, recurring tasks etc. Users loved the ability to quickly add tasks using natural language.
4. Collaborative features like task assignments, comments, file attachments. Useful for sharing tasks and communicating with teams.
5. Motivational elements like karma, goals, and productivity tracking. Reviews highlighted features that helped users stay motivated.

Cons

1. Limitations of free version like lack of reminders. Important features locked behind paywall was a common complaint.
2. Steep learning curve and complexity. Some users found the extensive features overwhelming initially.
3. Syncing issues faced occasionally. A few reviews mentioned problems with syncing between devices.
4. No calendar view available. Ability to see tasks on a calendar view was lacking.
5. Pricing model and cost. While affordable, some users felt the premium plans were expensive for features offered.

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3

nTask

Pricing

$3.00 per user/month

• Free trial available
• No Seat Minimum

Rating 2.3 (292)

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nTask is a project management solution tailored to meet the demands of modern enterprises. With a focus on empowering teams and streamlining task management, nTask offers a suite of features designed to enhance productivity and foster seamless collaboration. From converting comments into actionable tasks to visualizing project timelines through Gantt charts, nTask provides a platform for organizations to stay ahead. 

nTask Daily Checklist Tool Features:

• Comment-to-Task Conversion: Leveraging the platform's innovative feature, users can seamlessly convert comments into tasks, ensuring that valuable insights and ideas are promptly translated into tangible actions. 
• Drag-and-Drop Task Management: Whether it's creating tasks, defining subtasks, or adjusting due dates, users can orchestrate their project timelines with a few clicks. 
• Collaborative Task Management: By enabling task assignment and fostering real-time collaboration through comments, file attachments and notifications, nTask empowers teams to work cohesively towards shared goals. Whether it's delegating responsibilities or sharing critical updates, the platform ensures that every team member remains informed and engaged throughout the project lifecycle.
  

Pros

1. Easy to use interface and intuitive design
2. Useful features like task boards, time tracking, Gantt charts, and Milestone tracking
3. Helps organize tasks and projects efficiently
4. Good for team collaboration and communication
5. Affordable pricing compared to competitors

Cons

1. Mobile app needs improvement
2. Can be difficult to customize for specific team needs
3. Some find the interface outdated or unintuitive
4. Limitations in free version like no Gantt charts
5. Reporting functionality lacking for some users

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4

Any.do

Pricing

$3.00 per user/month

• Free version
• Free trial available
• No Seat Minimum

Rating 4.5 (380)

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For those seeking a straightforward solution to task management without the clutter of excessive features, Any.do emerges as a top contender. With its minimalist design and user-friendly interface, Any.do offers a streamlined approach to tackling tasks, whether they're personal errands, family projects, or team assignments. 

Any.do Daily Checklist Tool Features:

• Effortless Task Creation: With just a few taps, users can swiftly list tasks, categorize them into lists, and add relevant tags for easy organization. Whether you're brainstorming ideas or jotting down a grocery list, Any.do ensures that capturing tasks is a hassle-free experience.
• Comprehensive Reminder System: One of Any.do's strengths lies in its versatile reminder system. Users can set reminders for tasks, whether it's a one-time event, a recurring activity, or a location-based reminder. The integration with WhatsApp adds another layer of convenience, allowing users to receive reminders directly in their messaging app. 
• Seamless Collaboration: Any.do recognizes the importance of teamwork and facilitates collaboration on tasks effortlessly. Any.do's shared lists and boards make teamwork a breeze. Users can assign tasks, set deadlines, and engage in contextual discussions, fostering clarity and accountability within teams. 

Pros

1. Easy to use interface
2. Good task reminder and notification system
3. Allows creating multiple lists to organize tasks
4. Syncs across devices like mobile, desktop etc.
5. Has collaborative features like sharing tasks

Cons

1. Many key features only available in paid version
2. Lacks integration with other productivity tools
3. Mobile app can be slow/buggy
4. No customization options in free version
5. Cannot rearrange subtasks

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5

Assembly

Pricing

$2.80 per user/month

• Free version
• Free trial available
• Seat Minimum: 1 User

Rating 4.7 (291)

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Assembly is a powerhouse in task management, offering a comprehensive solution to streamline daily workflows and enhance team collaboration. At the heart of Assembly lies its task checklist feature, Notebook, which revolutionizes how users manage their tasks. By providing an intuitive interface, collaborative capabilities, and customizable templates, Assembly empowers individuals and teams to achieve greater efficiency and effectiveness in their work.

Assembly Daily Checklist Tool Features:

• Intuitive Task Organization: Assembly's Notebook feature provides a clean and intuitive interface for organizing daily tasks. Users can quickly create tasks, assign due dates, and categorize them according to priority. The option to pin unscheduled tasks ensures that nothing slips through the cracks, allowing users to revisit and address them at their convenience.
• Collaborative Task Management: Users can invite team members to workflows, facilitating collaboration on tasks. Each member has visibility into the progress of shared tasks and can leave comments to provide updates or flag any issues. This collaborative approach fosters effective communication and ensures that everyone stays informed and aligned.
• Customizable Workflow Templates: Assembly offers a range of ready-to-use and customizable workflow templates, including the Daily Agenda template. These templates streamline task management by providing predefined structures tailored to different needs. Whether it's organizing daily tasks, conducting standup meetings, or facilitating team retrospectives, Assembly's templates allow users to adapt their workflows to suit their specific requirements.
  

Pros

1. Easy to use and intuitive interface. Many reviews mentioned Assembly is simple, easy to navigate, and user-friendly.
2. Good customer support. Reviews mentioned Assembly's support team is responsive in resolving issues.
3. Rewards redemption process is smooth. Users liked the gift card and other reward options that can be redeemed with points.
4. Integrates well with Slack and Microsoft Teams. The integration makes giving recognition quick and seamless.
5. Good for employee recognition and engagement. Reviews highlighted Assembly's peer-to-peer recognition features that help boost employee morale.

Cons

1. Limitations in analytics and reporting features. Some reviews wanted more detailed analytics and user statistics.
2. Creating flows and automations can be tricky. Reviews noted workflows and automations are sometimes hard to setup.
3. Limited customization options for recognitions. Users wanted more ways to customize recognitions with images/GIFs.
4. Lack of mobile apps earlier on. Reviews mentioned lack of mobile apps made it hard to use when not by a computer.
5. Confusion due to branding changes. Reviews noted frequent name changes of the reward units was confusing initially.

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6

Microsoft To-Do

Pricing

Free

• Free version
• No Seat Minimum

Rating 4.7 (470,980)

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Microsoft To-Do is a native, cloud-based solution aimed at streamlining task management. With a straightforward interface and seamless integration within the Microsoft ecosystem, To-Do presents itself as a companion for individuals looking to organize their daily endeavors efficiently. It caters to users across various platforms, ensuring accessibility and seamless synchronization of tasks.

Microsoft To-Do Daily Checklist Tool Features:

• Today, Tomorrow, and Week Views: Microsoft To-Do offers a comprehensive view of your tasks, allowing you to organize them by the day or week. This feature allows users to plan their schedules effectively, ensuring tasks are completed on time.
• Subtasks Creation: With To-Do, breaking down complex tasks into smaller, manageable subtasks becomes effortless. This feature promotes granularity in task management, enabling users to tackle intricate projects with clarity and precision.
• One-Time Reminders and Task Repetition: While To-Do lacks recurring reminders, it compensates with the ability to set one-time reminders and repeat tasks as needed. Whether it's a crucial project or a yearly check-in, To-Do ensures that tasks are promptly attended to without fail.

Pros

1. Simple and easy to use interface. Many reviews mentioned the clean and intuitive UI.
2. Syncing across devices. Allows users to access and update tasks across multiple platforms like desktop, web, iOS, Android etc.
3. Reminders and due dates. Help users stay on track of upcoming tasks and deadlines.
4. List sharing and collaboration. Allows teams to collaborate by assigning tasks and sharing lists.
5. Integration with Microsoft apps like Outlook. Provides a seamless experience for Microsoft ecosystem users.

Cons

1. Limited customization options. Lacks ability to customize task views, tags, priority levels etc.
2. Syncing issues. Some reviews mentioned occasional lag in syncing across devices.
3. Limited third party integration. Lacks integration with non-Microsoft tools and services.
4. Basic collaboration features. Lacks advanced features like real-time collaboration and task boards.
5. Discontinuing Wunderlist. Microsoft bought Wunderlist and is pushing users to switch to To Do leading to some dissatisfaction.

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7

Things

Pricing

$9.99 per user/month

• Free trial available
• No Seat Minimum

Rating 4.8 (22,936)

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Things, a personal task manager that effortlessly blends a clutter-free interface with a set of features, empowering users to streamline their daily routines and achieve their long-term goals. Beneath its minimalist exterior lies a wealth of tools designed to help users plan, organize, and execute tasks with ease. From task templates to seamless calendar integration, Things caters to the needs of iOS and macOS users seeking a refined and efficient approach to task management. 

Things Daily Checklist Tool Features:

• Widgets: Things widgets offer a quick and intuitive way to view and interact with your tasks without having to open the app. With customizable options to tailor the widget to your specific needs, Things ensures that important tasks are never out of sight or out of mind.
• Task Templates: For those grappling with recurring tasks and projects, Things provides a game-changing solution in the form of task templates. These pre-designed templates serve as productivity hacks, enabling users to effortlessly set up and replicate common workflows with minimal effort. Whether it's a weekly meeting agenda or a monthly expense report, task templates allow users to hit the ground running without the hassle of recreating the same tasks from scratch. 
• Calendar View and Apple Calendar Integration: With a built-in calendar view, users can visualize their upcoming tasks alongside scheduled events, providing a holistic overview of their commitments. They also integrate with Apple Calendar, allowing users to sync their tasks and events across multiple devices effortlessly.

Pros

1. Simple, clean, intuitive interface that is enjoyable to use. The design is beautiful.
2. Easy to quickly capture tasks and ideas into the inbox. Useful quick entry keyboard shortcuts.
3. Good integration with Apple ecosystem and seamless syncing between devices.
4. Flexible organization with tags, due dates, projects, areas, etc. Makes it easy to prioritize tasks.
5. One-time purchase rather than a subscription model. Provides good value.

Cons

1. Expensive, especially if you want to use it on multiple devices. Separate purchases required.
2. Lack of collaboration features. No easy way to share tasks or lists with others.
3. Limited integrations with other software and services compared to some competitors.
4. Not available on Android, Windows, or via a web interface. Apple only.
5. Can be limiting for complex projects. Dependency management and workflows could be better.

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8

TickTick

Pricing

$3.00 per user/month

• Free version
• No Seat Minimum

Rating 4.8 (138,647)

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TickTick transcends the conventional checklist tool, presenting users with a holistic task management experience. Its functionalities like a calendar view and an integrated Pomodoro clock, enhance productivity and time management. Also, its compatibility with Siri facilitates seamless task addition, catering to users who prefer hands-free interaction. TickTick's array of features and cross-platform accessibility make it a formidable ally in conquering your to-do lists and achieving your goals.

TickTick Daily Checklist Tool Features:

• Siri Integration for Effortless Task Addition: Utilize Siri's voice commands to add tasks to your checklist, minimizing manual input and optimizing efficiency.
• Pomodoro Clock for Enhanced Productivity: Embrace the Pomodoro technique seamlessly integrated within TickTick, empowering users to manage their time effectively and maintain focus during work sessions.
• Calendar View for Comprehensive Schedule Management: Benefit from five different calendar views, offering flexibility and convenience in handling schedules, ensuring you stay on top of your commitments effortlessly.

Pros

1. Simple and easy to use interface. Many reviews mention the clean, intuitive design that makes it easy to quickly capture tasks.
2. Powerful features like smart lists, tags, reminders and calendar integration. These allow users to organize tasks and stay on top of deadlines.
3. Great compatibility across devices with web, desktop and mobile apps that sync seamlessly. Users can access TickTick anywhere.
4. Affordable pricing. The free version is quite generous and the paid plans are reasonably priced compared to competitors.
5. Constant improvements and new features being added based on user feedback. Reviews note the developers are responsive.

Cons

1. Limitations of free version like number of tasks or lists. Some users feel key features should be available for free.
2. Syncing issues occasionally mentioned, tasks not syncing properly across devices.
3. Lack of more advanced features like sub-tasks, task dependencies or time tracking. For power users.
4. Android app mentioned as a bit heavy and slow compared to iOS and web apps.
5. User interface visual design could be more modern and aesthetically appealing. Some find it a bit basic.

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9

Habitica

Pricing

$9.00 per user/month

• Free version
• No Seat Minimum

Rating 4.0 (26,423)

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Habitica is your ultimate solution to transforming everyday tasks into an engaging adventure. It’s not just another checklist app; it's a gamified habit-building platform designed to make productivity enjoyable. By blending the elements of a role-playing game with task management, Habitica offers a unique approach to achieving your goals by turning mundane tasks into an exciting journey. 

Habitica Daily Checklist Tool Features:

• Checklist Integration: Habitica enhances traditional to-do lists with its innovative checklist feature. Users can add checklists to their daily tasks or to-do items, allowing for better organization and task breakdown. Their blend of gamification, checklist integration, and social engagement makes it a powerful tool for everyday responsibilities. 
• Accountability and Motivation: One of Habitica's standout features is its ability to improve accountability and motivation through gamification. By completing tasks, users earn experience points (XP) and gold, leveling up their in-app characters. Conversely, neglecting tasks results in character setbacks, adding a layer of consequence to procrastination. 
• Social Engagement: Habitica fosters a sense of community through its social features, allowing users to connect with like-minded individuals striving for self-improvement. With the ability to see others working on building better habits, users can share achievements, offer support, and participate in group challenges.

Pros

1. Makes completing tasks and building habits fun and motivating through gamification. The avatar and RPG elements make productivity feel like a game.
2. Very customizable avatars, tasks, habits, and rewards help cater the experience to each user's needs.
3. Community component provides encouragement, tips, and accountability.
4. Helps users struggling with productivity, focus, and motivation. Provides structure and rewards.
5. Completely free to use basic features. Very affordable subscription for advanced features.

Cons

1. User interface could be cleaner and more modern. Some find it cluttered.
2. Avatar customization options are currently limited.
3. Can feel repetitive or boring over time. Need to change habits and rewards to keep it fresh.
4. Lack of integration with other productivity apps like ClickUp and Notion.
5. Mobile app has some performance issues and occasional bugs. Not as smooth as desktop.

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10

Twobird

Pricing

Free

• Free version
• No Seat Minimum

Rating 4.0 (871)

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Twobird bridges the gap between email communication and task management. By transforming your inbox into a comprehensive to-do list, Twobird simplifies the way you work and collaborate. With features like unified task management, intelligent reminders, and an enhanced email experience, Twobird offers a seamless solution for individuals seeking productivity and organization in their daily workflow.

Twobird Daily Checklist Tool Features:

• Unified Task Management: Twobird seamlessly integrates email and task management, allowing users to convert emails into tasks effortlessly. By consolidating conversations and tasks in one platform, users can easily prioritize and organize their to-dos without switching between multiple apps.
• Intelligent Reminders and Prioritization: Users can set reminders for emails and tasks, ensuring important items are not overlooked. The app also offers a low-priority feature to help users distinguish between urgent and non-urgent tasks, reducing distractions and allowing for focused work.
• Enhanced Email Experience: The email experience is enhanced with a feature like easy unsubscribe from unwanted emails and a clutter-free interface. By streamlining email management and reducing inbox clutter, Twobird enables users to stay focused on essential tasks and communication.

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Conclusion

It’s tempting to select a minimalist app to keep things simple. If you are managing a business, you may need to do more than simply create a checklist. For example, you might want to allow employees to collaborate on tasks, upload files, or create workflows for complex tasks. Make sure to pick a checklist app that offers enough features to meet all your needs.